Officer Code of Conduct: Officer responsibilities

Fulfilment of duties and general conduct

Officers are expected to fulfil their duties, as specified in the Constitution and Standing Orders, to the best of their ability.

It is the President's responsibility to remind Officers to fulfil any duty they have neglected.  Officers only breach this Code if they neglect a duty even after a reminder from the President.

Officers have a responsibility to act with consideration and respect for their colleagues, and to avoiding creating unnecessary work for other Officers or Members.

Officers must not bring KCGS or King's graduates into disrepute, or risk damaging the working relationship between KCGS and the College.


Attendance at meetings

Officer are expected to attend every KCGS meeting. If they cannot attend, they have a responsibility to communicate an apology to the meeting in good time (by the end of the meeting in question at the very latest). Attendance and apologies received will be recorded in the minutes.

Officers on College committees are expected to attend every meeting of these committees. If they cannot attend, they must try to appoint a proxy (enlisting the assistant of the President if necessary); otherwise, if they cannot find a willing proxy or a proxy is forbidden, they must communicate an apology to the secretary or chair of the committee is good time.

Officers sending a proxy to a meeting have a responsibility to ensure their proxy attends.

In cases of emergency or for other good cause, a retrospective apology for failing to attend a meeting is acceptable.

Failing to attend a single meeting without apology is an understandable mistake, and not a breach of this Code. However, the President (or Chair, in the case of the President) will remind Officers of their responsibilities after the second such mistake. Subsequent to this reminder, any further failures to attend meetings without apology are breaches of this Code.


Use of KCGS funds

Officers are responsible for ensuring KCGS funds under their control are spent appropriately.

Officers are individually accountable for their discretionary spending.  The Executive is corporately accountable for discretionary spending by KCGS members who are not Officers.

Officers are encouraged to consult the President on their discretionary expenditure if in any doubt whatsoever. If consulted, the President is then accountable for the expenditure. The President should bring the matter to a vote of the Executive in case of serious doubt, who will then have corporate accountability.


Return to the Officer Code of Conduct.